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How Do Automated Phone Menus Work When I Call a Company? (IVR Explained)

This article explains how automated phone menus work during business calls and what Talk360 does and does not control.

Updated over 2 weeks ago

What Is an Automated Phone Menu?

An automated phone menu is also called an IVR (Interactive Voice Response) system.

It is a system used by companies to automatically route calls to the correct department.

When you call a company, you may hear:

  • “Press 1 for Sales”

  • “Press 2 for Support”

  • “Press 3 for Billing”

  • “Please say your selection”

You respond by:

  • Pressing numbers on your keypad

  • Speak your choice (if voice recognition is enabled)

The system then routes your call.

How It Works Step by Step

  1. You place a call

  2. The company’s automated system answers

  3. You press numbers (keypad tones / DTMF)

  4. The system transfers your call

What Talk360 Does

✔ Connects your call to the company
✔ Sends keypad tones (DTMF signals)
✔ Maintains the call audio connection

What Talk360 Cannot Control

✖ The menu options
✖ How the company’s system reacts
✖ IVR timing or voice recognition
✖ Company-side configuration

Automated phone menus are fully controlled by the company you are calling.

📌 Important to Know

  • Different companies configure menus differently

  • Menu behavior can change without notice

  • If a company’s system does not respond, it is often a company-side configuration issue

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